Appendix B-3 - Non-Central Campus Databases
Unit Database Use Users Contact Person Contact Info website
Financial Systems and Databases
BAS Mr. Cash Cash deposit system confirmation and tracking system. Richard Andrea Lois White 642.1855  dolphin@uclink.berkeley.edu  
BAS Wanda Executing wire transfers Disbursements Shannon Thorn 643.0264 sthorn@uclink4.berkeley.edu  
BAS General Accounting Apps Query old ledgers before GL Access Disbursements Shannon Thorn 643.0264 sthorn@uclink4.berkeley.edu  
BAS Bank Ameritec Sales and use for federal and state taxes Disbursements Shannon Thorn 643.0264 sthorn@uclink4.berkeley.edu  
BAS 1042S Functional taxable payments to foreign individuals Marcia Johnson Lois White 642.1855  dolphin@uclink.berkeley.edu  
BAS LTLRS Maintain long-term loans and receivables Loans and Receivables Steven Slawson 642.6893  stephens@uclink.berkeley.edu 642.6893  stephens@uclink.berkeley.edu
GRAD GradLink-Graduate Student Fellowships Awarding and Track Tracks awarding of student awards and fee payments from over 800 funds per year (over $30 million). Detailed data from 1998 on.  Prior years graduate division data stored as summary. Fellowships and GOP Chris Hoffman 643.2534  chris_h@uclink4.berkeley.edu  
GRAD Student Employment and Graduate Student Instructor-Employment-Based Fee Remissions Based on type and level of appointment, students are eligible for a reduction in fees; system generates fee remission transactions, calculates amounts, tracks what student has been paid.   Dennis Andersen 642.6418  dla@uclink4.berkeley.edu  
Human Resources Systems and Databases
Human Resources  Berkeley Affirmative Action System  reporting system for staff and applicant affirmative action data Human Resources Deborah Flagg-Parker 643.1025 debfp@uclink4.berkeley.edu  
Human Resources Berkeley Campus Title and Pay Plan maintains central information regarding title codes Human Resources Deborah Flagg-Parker 643.1025 debfp@uclink4.berkeley.edu  
ASD Personnel Activity Reporting/A21   Extramural Fund Accounting Deborah Flagg-Parker 643.1025 debfp@uclink4.berkeley.edu  
BAS Employee Database (Access/SQL) Payroll's shadow system for querying payroll data outside of the main system. The system includes employee payroll information and allows Payroll to query information for reporting purposes and provide duplicate checks. Peter Young Liz Church 643.6589  church@uclink4.berkeley.edu  
HR-Benefits Unemployment Insurance System Calculates unemployment benefits & eligibility Lupe Vanderburg Simon Litvak 643.0549 lsimon@uclink.berkeley.edu  
HR-Benefits Death Claim Log Tracks deaths & applicable benefits of employees, retirees, and covered dependents Marie Johnson
Janice Yee		    
HR-Benefits Disability Log Tracks disability leaves & benefits Disability Counselors Susan Gutierrez
Janice Yee		    
HR-Benefits Retirement Log Tracks retirees Retirement & Savings team Susan Gutierrez
Janice Yee		    
HR-Benefits Department Benefits Counselors Tracks Dept. Benefits Counselors locations, benefits responsibilities, and % of job Marie Johnson Craig Long
Amelia Brown		 642.0926 clong@uclink4.berkeley.edu  
HR-Comp Old Comp System Historical--record of Comp. transactions  Robin Scott Ken Dicks,Ed Griffith,C. Long, temp.    
HR-Comp New Comp System Tracks Compensation Unit transactions Robin Scott Sara Golemon 643.6802  saramg@uclink.berkeley.edu  
HR-Comp Title Code System Master record of Title Codes and approved pay rates;  VFP module produces pages for the web Kathy Uyeno Ben Choate    
HR-EDT CALS Tracks student and tutor participation in CALS  Jane Griswold Jeff King               Craig Long 642.0926 clong@uclink4.berkeley.edu  
HR-Employment  Layoff Log Tracks rehire rights of people laid off Barry Warren Craig Long 642.0926 clong@uclink4.berkeley.edu  
HR-Employment  Applicant Tracking Collects & reports on basic personal data of applicants for jobs.  Master database for employment services. Applicant Assts, Personnel Assts Intec Resources    
HR-Employment  AA Mailing Labels Creates mailing labels to query applicants who do not submit Affirmative Action data, as required by Federal audit. Employment Assistants Jeff King    
HR-Employment  Department Mailing Labels Creates a data file for departments of mailing information for all applicants to their posted jobs. Employment Assistants Craig Long 642.0926 clong@uclink4.berkeley.edu  
HR-ER Salary History Database Tracks  salary actions & reasons for career staff Personnel Assts Janice Yee
 Craig Long		 642.0926 clong@uclink4.berkeley.edu  
HR-ER Salary History Cards Images Historical record of images of old cardineer cards with salary history Personnel Assts 800-Scan proprietary  
HR-ER APS count Tracks special contracts, typically for coaches Sandy Tupou Craig Long 642.0926 clong@uclink4.berkeley.edu  
HR-ER Entrance/Exit Surveys Results of new employee & departing employee surveys to determine why people work here & why they leave ER  / SAAO Staff, Affirmative Action Office    
LR Grievance Log Tracks formal employee grievances. Labor Relations Assistant Bev Terlep 642.0398  bterlep@uclink4.berkeley.edu   
Decision Support Systems and Databases
All Decision Support Systems found the University of California, Berkeley are considered central campus systems
Administrative Systems and Databases
ASD Barcode System for Out-Going Mail This system is used to print and distribute barcode labels for outgoing mail Mail Services Lingte Liao- IST-ASD:DTS 643.8784 jasper@uclink4.berkeley.edu  
Chancellor's Office CalMail A web-based email system that will serve as the official medium for sending authorized announcements to targeted campus groups.  This system is restricted to official university business. Chancellor’s Office Communications Resource Center Cindy Major 642.3115 cmajor@uclink4.berkeley.edu colt.berkeley.edu/calmail
Chancellor's Office Chancellor’s Correspondence Mgmt. System  Maintains scanned images of the Chancellor's incoming correspondence and allows access to various units across campus Chancellor’s Office Communications Resource Center Gary Thackeray    
University Relations E-Giving Site provides information on the fundraising efforts of Cal.  In addition to information on donations, the site allows interested parties to donate using a credit card online. University Relations Rosemary Kim 643.9050 rmk@dev.urel.berkeley.edu www.urel.berkeley.edu/e-giving
AVC-IST CalNet ID Database (formerly Community Profile Dataset Maintains information about the campus community and can be used via Kerberos to authenticate and authorize access to online services  IST-CCS Jann Fong 642.9815 jann@socrates.berkeley.edu calnet.berkeley.edu
BAS Authorized Signature Documents signature authorization Disbursements Lois White 642.1855 dolphin@uclink.berkeley.edu  
Parking and Transportation PowerPark Catalogues Citations, Citation Payments, etc. Stan Cheung Stan Cheung 642.0952 stanc@uclink4.berkeley.edu  
Student Systems and Databases
SIS Transfer Credit System TCS records and processes any undergaduate transfer credit and is separate from UGA. Campus JR Schulden 642.1618 schulden@socrates.berkeley.edu    
OSR UG Longitudinal Surveys Longitudinal data file for enrolled undergraduate students containing enrollment history and degrees for time to degree and completion analysis.        
GRAD Grad Majors Provides summary aggregate statistics by major for graduate student applicants, admits, enrollments, financial support, and degree information for each department.  Moved to OP/CMS; contains summary information for each department .  Currently there are data since 1983.        
GRAD Grad Monster Longitudinal data file for enrolled graduate students containing enrollment history and degrees for time to degree and completion analysis.        
GRAD Grad Placement Doctoral degree placements one-year after graduation starting with Fall 1995 PhD recipients.